This setting changes how the account name is displayed. Show Lowest Subaccount Only-You can choose this option if account numbering is enabled and all the chart of account items have a number assigned.Users can type either the number or the name when referencing an account on a transaction line. Use Account Numbers-If enabled, this setting requires the use of an account number in addition to the account name when creating a new chart of account list item.The following are the preferences settings for Accounts: The Accounting preferences include the following:Īccounts-These settings are important for proper management of recording revenue and expenses. Company PreferencesĬompany Preferences are shared globally by all users. Proper data entry security includes limiting which employees have access to logging in as the Admin and setting Company Preferences that are global for all users. The Admin user is the default user created when you begin using QuickBooks for the first time. To set Company Preferences, you need to open the file as the Admin or External Accountant user and switch to single-user mode (if you are using the data file in a multiuser environment). These choices affect much of how your accounting information is recorded in accounts payable. The Accounting preferences are important to review when you first create your data file. The following sections detail the preferences that can affect your use of the accounts payable functionality. Click the Company Preferences tab to modify settings globally for all users. Company Preferences-Settings that are common to all users.Click the My Preferences tab to modify the user-specific settings for the logged-in user. My Preferences-Settings that are unique to the current user logged in to the data file and that other users do not share.Preferences in QuickBooks come in two forms: To view and modify these QuickBooks settings, from the menu bar, select Edit, Preferences. Not every preference that affects accounts payable impacts your financials some preferences enable specific features. Learn More Buy Preferences That Affect Accounts Payableĭid you know that you can streamline accounts payable processes by setting certain QuickBooks preferences? Setting preferences saves keystrokes, which, in turn, can save data entry time.

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